Florida Day Care Centers – What Rules / Laws Apply to Records of Accidents and Incidents?

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Pursuant to Chapter 65, Rule 65C-22.006 – Record Keeping, Florida Day Care Centers are required to keep records of certain events and activities occurring at the facility. Centers are required to take daily attendance of child, which must be recorded by center personnel. Specifically, when each child entered and departed the facility or program must be documented. These records shall be maintained for a minimum of 4 months.

Centers are also required to keep a record of all accidents and incidents. These shall be documented daily and maintained for one year. This form of documentation shall include
1. The name of the affected party;
2. Date and time of occurrence;
3. Description of occurrence;
4. Actions taken and by whom; and
5. Appropriate signatures of facility staff and custodial parent or legal guardian.

Maintaining proper medical records and accident report records not only ensures a child’s safety and well-being while under care of a child care center, but protects the center as well. Proper documentation of medical records and accident reports allows facility personnel to use those written records for their own reference. In the event an accident does occur, properly documenting the incident ensures the child was appropriately cared for and shows the centers complied with all applicable rules and regulations.